Moving Your PPM Journey Beyond Timesheets
The Journey Begins
Your Enterprise size company(>999 employees) has assigned you the effort of identifying the search for a PPM solution that will serve to centralize Investment details across all departments and offer organizational transparency for your leadership. As a diligent Project Manager, your first instinct is to meet with all the Stakeholders to gather their requirements. As your starting point, you Identify the Stakeholders as:
- C-level Executives
- Resource Managers
You then go to the Gartner Magic Quadrant for Project Portfolio Management and select a group of potential Technology Partners to request their participation in an RFI/RFP. Fast forward through Technology Partner choice and you’re ready for implementation.
Implementation vs Configuration
Several months later your selected solution Partner implements and deploys all the functionality you’ve requested within the RFP! You feel empowered and ready to deliver value to the Enterprise! All of the bells and whistles are deployed and you are ready to log in and get to work!
This is commonly the point where you find that Implementation and configuration are two separate and distinct items. Simultaneously your Stakeholders are asking when they will be able to get some of those great new reports that tie together Project Status, Capacity Data, Financial Status all rolled up into a Portfolio view – for day one.
Starting to sound familiar yet?
Help (I think)!
You start researching and find that many people in your place look to partner with an Integrator that could support your strategy and integrate the technology into your business process. There are many good ones available and you select one with great references and are ready to go! Let’s now pause and reflect on those two key terms strategy and business process. These two details are not contained in the RFI or the RFP. They cannot be implemented by your Technology Partner, nor will they be provided by your Integrator.
These two items are yours to deliver and yours alone.
Without a sound PPM Strategy and a documented knowledge base of Enterprise Business Processes, you’ll be challenged to get out of the starting gates. Let’s continue this Journey…
This is Part I in a series of articles in Moving your PPM Journey Beyond Timesheets.